Job Opportunities - Internal

Department Overview

The Bietigheim-Bissingen Office is a local office with mainly Engineering professionals working there.

Job Purpose: 

Our Office Administrator is responsible for supporting the Site Manager and operating the back office for the entire team in compliance with local laws. This includes supporting Head Office functions of Finance & HR.

Key Duties and Responsibilities: 

Administrative & Office Management –

• General office management tasks
• daily mail administration
• Logistics coordination (vehicle transport, shipping of parcels);

Finance & Accounting

• Evaluation and summary of payroll documents, support with center controlling, invoicing and payment processing, travel expense accounting, accounting process optimization
• support during internal audits (year-end);

HR & Time Management

• Timesheet management in compliance with German law, booking of project hours for German employees;

Legal, Insurance, and Government Interface

• Communication with insurances, governmental offices, and financial authorities
• Customs clearance management for the site

Fleet Management

• Coordination of company cars: pickup, return, ordering, payments, and service appointments;

Budgeting & Planning

Support of annual and ongoing budget planning for the Bietigheim location.

Experience and Qualifications: 

• Good administrative knowledge from working in a dynamic multi-lingual environment
• Strong computer skills literacy in Microsoft programs
• Must have working level English verbal and written skills.

Required Skills and Behaviours: 

• Demonstrates behaviours of our core values: Unity, Trust, Openness, Ownership & Courage
• Organised, initiative-taking & able to work with high levels of autonomy.
• PC literate with experience in proprietary BI/ERP systems
• Excellent knowledge of Excel & PowerPoint
• Fluency in German and English
• Work permit for the EU
• Strong numeracy and analytical skills
• High attention to detail and accuracy
• Excellent people skills with the ability to manage complex business relationships.

Hiring Manager: Marco Marquart 

Grade: 6

Belong at Aston Martin

At Aston Martin, we believe that the stunning beauty, craftsmanship, and artistry that define our brand come from the diverse voices and talents of our extraordinary team. We are committed to fostering a culture where everyone feels valued, respected, and empowered to thrive. 

Your unique perspectives, shaped by your education, culture, ethnicity, race, gender identity, sexual orientation, age, religion, abilities, and more, are what make us stronger and more innovative. We celebrate the richness of diversity and actively seek individuals who bring something new to the table.

If you require any accommodations or support during the application process, please don’t hesitate to reach out. We’re here to ensure that you can bring your best, in every way.

Let’s build something remarkable together.

The post holder will be required to comply with all policies and procedures issued by and on behalf of Aston Martin Lagonda Ltd