Department Overview:
The Asia Pacific & China office is one of 3 global regions for Aston Martin and covers the diverse and geographical territories across the region including India, Greater China, Japan, South Korea, Australia & New Zealand, as well as the south-east Asian markets. The regional office in Singapore re-established in 2025 manages all commercial operations for the company in the region and supports local based offices in the main markets with central functions.
Job Purpose:
As the personal assistant to the President, you will provide an important role to the regional office providing support in managing a busy schedule efficiently, though meeting and appointment scheduling, monitoring correspondence (emails, phone calls, letters), managing meeting minutes, administration and broader office management requirements.
Key Duties and Responsibilities:
As the personal assistant to the President, you will provide an important role to the regional office providing support in managing a busy schedule efficiently, though meeting and appointment scheduling, monitoring correspondence (emails, phone calls, letters), managing meeting minutes, administration and broader office management requirements.
Key Duties and Responsibilities:
You will have a varied group of responsibilities which can be outlined in the following areas:-
Administrative Support:
- This includes tasks like managing schedules, scheduling meetings and appointments, handling correspondence (emails, phone calls, letters), taking meeting minutes, and managing administration processes and systems.
Travel Arrangements:
- Booking flights, accommodation, and transportation for business trips.
Event Planning:
- Organizing and coordinating events, from small meetings to large conferences.
Communication Management:
- Acting as a point of contact, filtering communication, and ensuring timely responses to inquiries.
Research and Reporting:
- Conducting research on various topics, preparing reports and presentations, and compiling information for decision-making.
Office Management:
- Overseeing office supplies, equipment, and facilities, and maintaining a tidy and organized workspace.
Confidentiality:
- Handling sensitive information with discretion and maintaining the privacy of the individual they support.
Financial Management:
- Assisting with bill payments, budgeting, and liaising with accountants or financial advisors.
Project Management:
- Working on specific projects, managing deadlines, and delegating tasks.
Experience and Qualifications
Essential:
- Formal qualifications supporting, strong organizational, communication, and time management skills or wider administration are highly regarded
- Administrative Support: Prior experience in administrative or office support roles is valuable
- Correspondence Handling: Proven ability to manage and respond to various forms of correspondence, including sensitive information.
- Travel planning: Experienced in travel planning and booking in Asia Pacific region
- Scheduling and Calendar Management: Experience in scheduling appointments, meetings, and events
- Event Planning: Some experience with event planning, such as workshops or seminars, can be helpful
- Computer Skills: Proficiency in using common office software like Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Good commercial knowledge and luxury automotive experience, with knowledge of the after sales environment
Preferred:
- Automotive industry understanding
- Multinational corporate experience & understanding
- Educated to Degree level desired but not essential
Behaviour/Skills:
- Communication Skills: Excellent written and verbal communication skills are essential
- Organisational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain organised files and systems
- Attention to Detail: Accuracy and thoroughness in all tasks, including proofreading and data entry
- Problem-Solving Skills: The ability to identify and resolve issues proactively
- Discretion and Confidentiality: Maintaining confidentiality of sensitive information
- Adaptability and Flexibility: Ability to adjust to changing priorities and work in a fast-paced environment.
- Interpersonal Skills: The ability to build rapport and work effectively with diverse individuals, with the ability to manage complex business relationships
- Proficiency in Microsoft Office Suite: Familiarity with Word, Excel, PowerPoint, and Outlook
- Experience with online productivity tools: Familiarity with tools for scheduling, project management, and communication
- Demonstrates behaviours of our core values: Unity, Trust, Openness, Ownership & Courage
- High attention to detail and accuracy
- Excellent interpersonal skills
- An interest in luxury industry trends and the transformation of automotive
Onsite office-based location role.
GRADE: 8
Belong at Aston Martin
We understand that the incredible beauty, craft, and art that defines an Aston Martin comes from the inclusion of our amazing people.
We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation, and beliefs. We celebrate diversity and are seeking applicants who can bring something different.
Please speak to us if there is anything you need to support making an application with us.
The post holder will be required to comply with all policies and procedures issued by and on behalf of Aston Martin Lagonda Ltd
